Paperwork is still on the list of things that people have to deal with. In fact, 45% of the SMBs’ operations still relied on paper records.

We all know that filing paperwork can be incredibly time-consuming.

However, don’t throw it all in the trash just yet. A good paper organization doesn’t have to be difficult, and once you get your paperwork in order, it’ll be a snap to find things to get back to work.

We want to help you get your files in order. Keep reading for essential paperwork organization ideas that you can use today.

1. Upright Storage

The best paper organization system is upright storage. It will save you a ton of time by allowing you to access papers easily. Instead of rummaging through drawers when you need something, you can just take a step, find the needed paperwork, and retrieve it.

This eliminates the frustration that comes from digging for paperwork for what seems like hours. Upright storage also enables you to organize paperwork in a way that makes sense.

2. Bottom Tab Dividers

Organizing paperwork with bottom tab dividers is a great way to save time. This tactic allows you to quickly and easily identify the correct document or section of information. Each tab is labeled with a descriptive title and can be easily flipped to access what you need.

Bottom tab dividers are a popular choice for legal documents and office paperwork. They can be ordered pre-made and labeled online. You can check legalsupply.com for samples.

3. Pending and Complete Box

Create a system using pending and complete boxes. By having two boxes labeled “Pending” and “Complete”, you will quickly be able to determine which documents still need to be filed and which documents have been attended to. Pending documents should be placed in the ‘Pending’ box and can be attended to on an as-needed basis.

After each document has been processed, it will be placed in the “Complete” box. To avoid losing paperwork, it is important to store both boxes in a secure, easy-to-access location.

4. Color Coded Storage

We all have folders or binders with multiple documents and papers in them, so to keep track of all of it, color coding can help. Start by going through the papers and sorting them by their purpose. Assign each type of document color and find a storage system in that shade, such as folders, binders, or an accordion-style file.

Label each one with its designated color and subject so you can easily locate what you’re looking for. This system will also help you take a step back and visualize how much paperwork you’re dealing with and can highlight what’s missing or needs to be filed away.

Choosing Which Paperwork Organization Ideas Will Work for You

With so many paperwork organization ideas out there, it can be difficult to figure out which ones will work best for you. Consider the amount of paperwork you have and how often it changes, as this will help you decide on a system. Whether you opt for a simple wall file or a more elaborate system of hanging folders and labelers, you can find a paper storage system that works best for you.

Take the time to assess which best fits your workflow. Start organizing today!

For more tips on improving your productivity, take a look at our blog!